WestJet Vacations Groups Guide

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Minimum Requirement: 10 paying guests / 5 rooms
Booking Window: Groups only available outside of 4 months prior to departure

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Accessing Group Quotes

1. Go to: WestJet Vacations Agent Portal

2. Click Agent Tools.

3. Select Group Sales Resource Centre.

4. Open the Group Request Form.

   • Fill in all required details: number of guests, room categories, travel dates.

   • Direct link: WestJet Groups

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Gateways & Occupancy

• You can select multiple gateways and room occupancies when prompted.

• The form may limit you to 2 gateways.

• If you need more: email groupvacations@westjet.com with details.

• Important: They require exact counts for:

  • Air seats per gateway

  • Rooms per gateway

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Pricing & Commission

• All quotes are net rates.

• Compare with online prices and add 8–10% markup for commission.

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Important Reminders

1. Review all terms & conditions, including tax promos and expiry dates.

2. Verify the expiry date of the quote – group deposits must be made before this date.

3. Check Tour Conductor (TC) bonuses.

   • Where possible, keep some or all as commission.

   • Can be shared with group leaders/brides, but confirm with the office manager first.

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Securing the Group

• Refer to the emailed version of your quote for instructions on securing the group.

• Your group coordinator will confirm within 48 hours and provide:

  • Booking numbers

  • Group contract

  • Any follow-up questions

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After Confirmation

Adding Names

• WestJet will send you a spreadsheet template to complete with:

  • Names & birthdates

  • Room categories

  • Travel dates

  • Contact details

Payments

• Payments are processed via:

  • WestJet Vacations Payment tab in Revnet, or

  • Phone with the Groups Department