Air Canada Vacations Groups Guide

Minimum Requirement: 10 paying guests / 5 rooms

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Accessing Group Quotes

1. Go to: Air Canada Vacations – Agent Login

2. Under the BOOK tab, select Groups.

3. Complete the online form with:

   • Guest details

   • Number of passengers

   • Room categories

   • Desired travel dates and gateways

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Receiving Your Quote

• After submitting, quotes are usually generated immediately and emailed to you.

• In some cases, a group coordinator must verify pricing.

  • If so, you’ll receive the finalized quote by email once confirmed.

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Quote Management

• Quotes can be amended up to 5 times under the My Quotes tab.

• Use this for changes such as additional gateways or room categories.

• All quotes display net rates.

  • Compare online pricing and apply 8–10% markup for commission.

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Important Reminders

1. Carefully review all terms & conditions, including tax promotions and expiry dates.

2. Check the expiry date of the quote – group deposits must be received before this date.

3. Review Tour Conductor (TC) bonuses.

   • Where possible, retain as commission.

   • May be shared with group leaders/brides, but confirm with the office manager first.

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Securing the Group

1. Log into My Quotes.

2. From the list of actions, select Book and complete the required details.

3. An ACV quoting coordinator will confirm within 48 hours, review seat/room counts, and submit the booking request.

4. Your ACV group coordinator will then provide:

   • Contract

   • Invoice

   • Confirmation of group booking

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After Confirmation

Adding Names

• Export the rooming list via the My Quotes page, or

• Send a completed spreadsheet directly to your group coordinator (sample template provided).

Payments

• Payments are processed via:

  • Revnet in Galileo, or

  • The Manage Booking tab through ACV.

Best Practice

• Always reconfirm invoice pricing against your group quote.

• Ensure commission, taxes, and connector flight prices (if applicable) are included.